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Provision of event organisation and related services for EASO events held in Malta (№2828223)

29 sep

Number: 2828223

Country: Malta

Source: TED

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Publication date


29-09-2017

Description


  1. Section I
    1. Name and addresses
      European Asylum Support Office
      Grand Harbour
      Valletta
      MRS 1917
      Malta
      E-mail: [email protected]
    2. Type of the contracting authority:
      European institution/agency or international organisation
    3. Main activity:
      Other activity: Asylum.
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Provision of event organisation and related services for EASO events held in Malta.


        Reference number: EASO/2017/426.
      2. Main CPV code:
        55000000, 55100000, 55300000, 30100000, 60000000, 63000000, 55000000, 92300000
      3. Type of contract:
        Services
      4. Short description:

        The objective of the concluded multiple framework contract in cascade is to provide reliable and high-quality event organisation and related services in Malta, Gozo and Comino.


      5. Information about lots:
        This contract is divided into lots: no
      6. Total value of the procurement:
        Value excluding VAT: 1 500 000.00 EUR
    2. Description
      1. Title:
      2. Additional CPV code(s):
        55100000, 55300000, 30100000, 60000000, 63000000, 55000000, 92300000
      3. Place of performance:
      4. Description of the procurement:

        Open procedure for establishment of framework contract(s) with maximum 3 contractors (in cascade) for the provision of event organisation and related services for EASO events held in Malta.


      5. Award criteria:
        Quality criterion - Name: A detailed description of how the contractor will carry out the prescribed tasks to organise the model event below ensuring efficiency and quality / Weighting: 20
        Quality criterion - Name: A schedule of the response times for providing the financial proposal (quote) for an event and a schedule of the deadlines for changes in names and/or numbers of participants for the same services / Weighting: 15
        Quality criterion - Name: A detailed description of the contractor"s ability to provide a network of service providers for all the services mentioned in the tender specifications / Weighting: 15
        Quality criterion - Name: A detailed description of how the contractor will react to last minute requests and to events that are scheduled to take place over the weekend and/or on a Maltese public holiday / Weighting: 10
        Price - Weighting: 40
      6. Information about options:
        Options: no
      7. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:

        EASO reserves the right to increase the value of the framework contract by 20 % within 3 years of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the RAP.


  3. Section IV
    1. Description:
      1. Type of procedure:
        Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
        The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
      4. Information about the Government Procurement Agreement (GPA):
        The procurement is covered by the Government Procurement Agreement: no
    2. Administrative information:
      1. Previous publication concerning this procedure:
        Notice number in the OJ S: 2017/S 055-100827
      2. Information about termination of dynamic purchasing system:
      3. Information about termination of call for competition in the form of a prior information notice:
  4. Section V
    1. Contract No: EASO/2017/426 — ranked 1
      Title:

      Provision of event organisation and related services for EASO events held in Malta


    2. Award of contract
      1. Date of conclusion of the contract: 2017-09-11
      2. Information about tenders:
        Number of tenders received: 4
        Number of tenders received from SMEs: 4
        Number of tenders received from tenderers from non-EU Member States: 0
        Number of tenders received by electronic means: 0
        The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
        Grand Hotel Excelsior Ltd
        C 12837
        Floriana
        FRN1810
        Malta
        The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
        Initial estimated total value of the contract/lot: 1 500 000.00 EUR
        Total value of the contract/lot: 1 500 000.00 EUR
      5. Information about subcontracting:

        Contract No: EASO/2017/426 — ranked 2
        Title:

        Framework contract for the provision of event organisation and related services for EASO events held in Malta


      6. Award of contract
        1. Date of conclusion of the contract: 2017-09-11
        2. Information about tenders:
          Number of tenders received: 4
          Number of tenders received from SMEs: 4
          Number of tenders received from tenderers from non-EU Member States: 0
          Number of tenders received by electronic means: 0
          The contract has been awarded to a group of economic operators: no
        3. Name and address of the contractor:
          TOP 3 Travel Ltd (FCM Travel Solutions)
          C38760
          Ewropa Business Centre, Triq Dun Karm Street
          Birkirkara
          BKR 9034
          Malta
          The contractor is an SME: yes
        4. Information on value of the contract/lot (excluding VAT):

          Total value of the contract/lot: 1 500 000.00 EUR
        5. Information about subcontracting:

          Contract No: EASO/2017/426 — ranked 3
          Title:

          Framework contract for the provision of event organisation and related services for EASO events held in Malta


        6. Award of contract
          1. Date of conclusion of the contract: 2017-09-11
          2. Information about tenders:
            Number of tenders received: 4
            Number of tenders received from SMEs: 4
            Number of tenders received from tenderers from non-EU Member States: 0
            Number of tenders received by electronic means: 0
            The contract has been awarded to a group of economic operators: yes
          3. Name and address of the contractor:
            Pomilio Blumm Srl
            83649
            via Venezia 4
            Pescara PE
            65121
            Italy
            The contractor is an SME: yes
          4. Information on value of the contract/lot (excluding VAT):

            Total value of the contract/lot: 1 500 000.00 EUR
          5. Information about subcontracting:

      7. Section VI
        1. Additional information

          EASO reserves the right to increase the value of the framework contract by 20 % within 3 years of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the RAP.


        2. Procedures for review
          1. Review body
            General Court of the European Union
            Luxembourg
            2925
            Luxembourg
            Telephone: +352 4303-1
            Fax: +352 4302-2100
          2. Body responsible for mediation procedures

          3. Service from which information about the review procedure may be obtained

        3. Date of dispatch of this notice
          2017-09-19